How to ensure your HTML syllabus contains up-to-date FSU Institutional Policies

Florida State University requires that instructors include up-to-date university policies and resources within their course syllabus. Canvas can make updating your syllabus to include the most current policies a snap! This article will demonstrate how to use the Design Tools feature within Canvas to quickly replace the outdated institutional policy section in your quiz with the latest versions.

If you are already using the Syllabus templates provided for the Tallahassee and Panama City Campuses, you can quickly ensure that the "Institutional Policies" section of your syllabus is up-to-date.

Automatically updating the University Policy block

  1. Select Syllabus on the course navigation menu.
    Location of Syllabus page within Course navigation bar
  2. Scroll down and ensure you already have the University Policies section present in your Syllabus page. This policy section will need to be already contained within your Syllabus page for the auto-update procedure to work.
    Example image of University Policies block within Syllabus
  3. Once you have confirmed the presence of the University Policies section in your Syllabus, head to the top of the page and click the Edit button.
    Location of Edit button in upper-right hand corner
  4. This will launch Canvas' Rich Content Editor. Look in the upper-right hand corner of your screen and click the rocketship icon (labelled as Launch Design Tools when you mouse over it) to launch the Design Tools menu.
    Location of Design Tools menu within Syllabus page
  5. If your University Policies page is present, Design Tools will automatically update it to the latest version. If this process is successful, you will see a green bar with a text message indicating that this section was successfully updated.
    Message indicating successful update of University Policies block

Manually updating the University Policies block

If you did not see this message, or you would like to be certain the University Policies were updated to the latest version, you can also manually refresh the University Policies block. To do so, follow the steps below.

  1. On the Design Tools menu click the Create/Edit Syllabus Content button.
    Location of Create/Edit Syllabus content
  2. Select the Institutional Policies button.
    Location of Institutional Policies menu
  3. Click the green Refresh University Policies Block button. Which block is available for refreshing depends on whether your class takes place at the main Tallahassee campus or the Panama City campus.
    Location of 'Refresh' command for University Policies Block
  4. If your University Policies block is successfully refreshed, you will see a green highlighted message within the Design Tools menu informing you of the update.
    Message indicating successful update of policies

Deleting and reinserting the University Policies block

Your University Policy block may not update automatically or manually refresh if you have previously made edits have been made to that block in your syllabus, or if you manually copy/pasted the university policies into your syllabus without using the Design Tools University Policies block at all. If you are unable to get the policy block to update properly, you may need to delete the University Policy block from your Syllabus and then reinsert a fresh copy.

  1. On the Design Tools menu click the Create/Edit Syllabus Content button.
    Create/Edit Syllabus Content button location
  2. Click the Add/Rearrange Syllabus Blocks button.
    Location of Add/Rearrange Syllabus blocks
  3. Locate the Universities Policies block. Click the red X button on the right side of that block's row to delete the current University Polices block.
    Location of University Policies row within content block area
  4. Click the Institutional Policies button, located within in the same "Create/Edit Syllabus Content" menu as the Add/Rearrange Syllabus Blocks button.
    Location of institutional policies location within Design Tools
  5. Click the Refresh University Policies Block button. This will cause the latest version of the University Policies block to be placed at the bottom of your Syllabus page.
    Refresh University Policies block location
  6. To move the University Policies block around your Syllabus page, head back over to the Add/Rearrange Syllabus Blocks menu. Locate the University Policies row in that menu and click-and-drag the gray double-sided arrow on the left of the row to move the block around within the Syllabus page.
    Location of arrow for moving content block within Syllabus
    As you move the University Policies row around in this menu, you can observe the actual block move around within the body of the Syllabus.
  7. Now that you have placed the latest version of the University Policies block within your Syllabus page, that block will automatically update whenever you open up the Design Tools menu within the Edit screen for your course's Syllabus page.
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  • 14-Nov-2019