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Home > DL Appointment Online System > DL Appointment: Online System Instructions
DL Appointment: Online System Instructions
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Online Appointment System Instructions 

The Office of Distance Learning’s Online Distance Learning Appointment System was created to:

  • Streamline the budget review and processing of Auxiliary appointments
  • Provide more accurate records and reporting

Each term, department DL Budget/Appointment contacts will receive an email from the ODL Distance Learning Appointment System with information about entering the next term’s appointments into the online system. You can log into the system to begin entering appointment information at that time. 

Overview of Online DL Appointment System

Main Screen

From the Main Screen you may:

  • Read Announcements
  • Access “Additional Forms and Info”
  • Choose department to view/enter upcoming term appointments
  • Choose department to view/download previous term appointments

 Upcoming Term Department Appointment List Screen 

 From the Upcoming Term Appointment List Screen, you may:

  • Enter New Appointment
  • View/Edit Appointments
  • Download Appointment List to Excel – click “Export Data”
  • Request Approval or Approve Appointments
  • Search for an Appointment
  • Check status of ODL-HR process

Previous Term Department Appointment List Screen

  • View Appointments
  • Search for an Appointment
  • Download Appointment List to Excel – click “Export Data”

Entering Appointments

Step 1:  Once you have been notified that the window has opened, enter the appointments for the upcoming term.

  • Login to
  • Choose department/college and click “Submit.”
  • Click “Add New Appointment” to begin.
  • Please click “Instructions” located on each page for details about each field. Contact [email protected] if you have questions.

Please note: You must complete all entries before the due date indicated in the email notification. If a change is required after the due date, please notify [email protected].

 Step 2:  When you have completed entering the appointment information for the upcoming term, click “Send Dept. Approval Request.”  This will allow you to send an approval request to any or all the budget approval authorities by department/college.  


Step 3:  Once the approval authorities receive the approval request, any one of them may log into the system to review the entries and click,“Submit for Processing.” ODL will begin reviewing and processing the appointments at this time.

 If you have any additional questions about entering appointment information, please contact [email protected].



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